Red Fern Festival 2019
FOOD VENDOR
TERMS AND CONDITIONS
IMPORTANT INFORMATION:
Food Vendor Fees
SHOW INFORMATION: The show will be held on Friday & Saturday, April 26 & 27, 2019. The show opens to the public on Friday from 12:00 PM - 10:00 PM, Saturday from 9:00 AM - 6:00 PM. Set up will begin Friday April 26th at 6:00 AM. Tear down will begin at 6:00 PM on Saturday for vendors not located on Morgan Street or in the North End Entertainment District. THIS IS AN OUTDOOR FESTIVAL. FESTIVAL WILL BE HELD RAIN OR SHINE.
REFUNDS: There will be no refunds once you are accepted to the show.
SECURITY: TMSA will provide overnight security Friday evening. Security Fees are included. You may leave your trailer/truck intact overnight. MERCHANDISE MAY BE LEFT OVERNIGHT AT YOUR OWN RISK. TMSA is not responsible for any damages or losses that may occur during the show.
ADVERTISING: Advertising for the show will occur in various online/print festival publications. In addition, TV and radio stations will be notified via multiple press releases. The festival is also advertised on the TMSA website and numerous local websites.
LOCATION: Downtown Tahlequah. NORRIS PARK IS TOBACCO FREE, NO SMOKING INSIDE THE EXHIBITION AREA.
SALES TAX: In accordance with state law, ALL VENDORS must include a copy of their State of Oklahoma sales tax permit. For those that don’t have a sales tax permit, instructions will be included in your packet.
PLEASE READ THIS CAREFULLY!! Information changes from show to show, and current applicants are responsible for all current information enclosed.
LIABILITY WAIVER AND INDEMNIFICATION AGREEMENT
Vendor agrees that they will be responsible for their own security during the Show, including set-up, tear-down, and regular show hours. Overnight security will be provided Friday night from 8:00 PM - 7:00 AM. In consideration for the opportunity to be a vendor at the Show, vendor agrees to indemnify and hold harmless Tahlequah Main Street Association, Inc., the City of Tahlequah, Tahlequah Area Chamber of Commerce, its members, representatives, sponsors and show venue from any damage or loss accruing to you, your agents, representatives, affiliates, business, sole proprietorship, organization or your property, which might occur during your participation at the Show.
Media Release: By submitting this form I consent to being photographed, interviewed and/or videotaped by representatives of TMSA, and media outlets (newspaper, T.V. & radio stations, etc.). Any information or images obtained from those activities may be reproduced by TMSA, and/or the public media for use in advertising, publicity or educational activities, including but not limited to websites, publications, videos, print and television news. I hereby waive any claims I may have, and release TMSA, and its representatives from liability of claims arising out of such activities.
FOOD VENDOR
TERMS AND CONDITIONS
IMPORTANT INFORMATION:
- FULL MENU: You sell a selection of items, one of which includes a protein.
- SELECT MENU: You sell one or two non-protein items. (ex. snowcones, root beer)
- GOURMET FOOD: offering gourmet cuisine and a variety of specialties and ethnic food.
- TMSA reserves the right to exclude anyone for any reason.
- Booth locations may change from year to year.
- All applications and payments are online only.
- Fees are due upon submission of application.
- If you are not selected payment will be returned to your card promptly.
- Applications are numbered and time-stamped as they are received. This timestamp determines the order in which spaces are assigned, but has no bearing on who will be selected for the show.
- You will be notified by email or telephone once you are accepted.
- Once you have been selected to the show you will be asked to sign a liability waiver and provide proof of one million dollar liability insurance.
Food Vendor Fees
- Group A: Morgan Street, Full Menu $500
- Friday: 6:00 AM (Set up) - 10:00 PM, Saturday: 9:00 AM - 8:00 PM
- Group B: Muskogee Avenue, Full Menu $300 (no electric or water available)
- Friday: 6:00 AM (Set up) - 8:00 PM, Saturday: 9:00 AM - 6:00 PM
- Group C: Muskogee Avenue, Select Menu $200 (no electric or water available)
- Friday: 6:00 AM (Set up) - 8:00 PM, Saturday: 9:00 AM - 6:00 PM
SHOW INFORMATION: The show will be held on Friday & Saturday, April 26 & 27, 2019. The show opens to the public on Friday from 12:00 PM - 10:00 PM, Saturday from 9:00 AM - 6:00 PM. Set up will begin Friday April 26th at 6:00 AM. Tear down will begin at 6:00 PM on Saturday for vendors not located on Morgan Street or in the North End Entertainment District. THIS IS AN OUTDOOR FESTIVAL. FESTIVAL WILL BE HELD RAIN OR SHINE.
REFUNDS: There will be no refunds once you are accepted to the show.
SECURITY: TMSA will provide overnight security Friday evening. Security Fees are included. You may leave your trailer/truck intact overnight. MERCHANDISE MAY BE LEFT OVERNIGHT AT YOUR OWN RISK. TMSA is not responsible for any damages or losses that may occur during the show.
ADVERTISING: Advertising for the show will occur in various online/print festival publications. In addition, TV and radio stations will be notified via multiple press releases. The festival is also advertised on the TMSA website and numerous local websites.
LOCATION: Downtown Tahlequah. NORRIS PARK IS TOBACCO FREE, NO SMOKING INSIDE THE EXHIBITION AREA.
SALES TAX: In accordance with state law, ALL VENDORS must include a copy of their State of Oklahoma sales tax permit. For those that don’t have a sales tax permit, instructions will be included in your packet.
PLEASE READ THIS CAREFULLY!! Information changes from show to show, and current applicants are responsible for all current information enclosed.
LIABILITY WAIVER AND INDEMNIFICATION AGREEMENT
Vendor agrees that they will be responsible for their own security during the Show, including set-up, tear-down, and regular show hours. Overnight security will be provided Friday night from 8:00 PM - 7:00 AM. In consideration for the opportunity to be a vendor at the Show, vendor agrees to indemnify and hold harmless Tahlequah Main Street Association, Inc., the City of Tahlequah, Tahlequah Area Chamber of Commerce, its members, representatives, sponsors and show venue from any damage or loss accruing to you, your agents, representatives, affiliates, business, sole proprietorship, organization or your property, which might occur during your participation at the Show.
Media Release: By submitting this form I consent to being photographed, interviewed and/or videotaped by representatives of TMSA, and media outlets (newspaper, T.V. & radio stations, etc.). Any information or images obtained from those activities may be reproduced by TMSA, and/or the public media for use in advertising, publicity or educational activities, including but not limited to websites, publications, videos, print and television news. I hereby waive any claims I may have, and release TMSA, and its representatives from liability of claims arising out of such activities.
